Payroll 101: How to Pay Employees in a Small Business

Small businesses are the breath of fresh air in this economy. They could be the ones to make your favorite cup of coffee before work or the only places you trust to receive personalized customer service. With every smile and simple greeting you get walking into a small business, you become that much happier.

Just like every other business, income and happy employees keep the engine running. One of the best ways to keep an employee happy is to have a payroll company that meets everyone’s needs.

If you own a small business and need some help with this, make sure to keep reading. You’ll find out all you need to know when it comes to learning how to pay employees in a small business. 

What Should the Payroll Company Do for You?

When deciding on a payroll company for your small business, you need to know what to look for. Small businesses should be approached differently than large, international businesses. 

One of the most important things you need available for your employees is reliable, fast customer support. If an issue arises with a paycheck, your payroll company should be readily available to help mend any issue. Their responses to your issue should be timely, professional, and helpful.

Payroll companies for small businesses should also offer easy access to employee paystubs, W-2 forms, and all necessary information. Some companies even offer access for a long period of time after the employee has left the business. 

When it comes to taxes, check to see if these payroll companies will aid you in filing local, state, and national taxes. By making sure these boxes are checked, you can avoid trouble down the road.

No matter what your exact needs are as a business, the bottom line is customer service. You want companies that offer top-notch solutions, fast response, and good track records. 

Don’t forget to look for online reviews of companies. There’s a lot of power in an online review.

What Should You Be Doing?

Even though there are a lot of good payroll companies that will do most of the work for you, you need to do some work for yourself and your employees.

It may seem completely obvious, but you need to establish how many hours each employee will work and what their hourly wage is going to be. Once that’s figured out, work with the payroll company to develop a system for clocking in and out of work.

By making sure all employees are using the correct system of clocking in and out, you’ll save a lot of trouble for yourself when the paycheck rolls around. It’s simple but extremely important.

You’ll also need to dive into direct deposit with your payroll company. Some people may want to receive paper checks, but most people prefer to have the money directly deposited into their bank account. 

Follow-up with all employees receiving paper checks to make sure it’s the option to prefer. Offer assistance to anyone who would prefer to switch to direct deposit.

Lastly, before you start paying employees, make sure to reference all tax withholding and benefit forms. Withholding these taxes shouldn’t be a second thought. You are legally bound to paying federal and state taxes. 

Don’t hesitate to do some research or reach out to your payroll company with any questions regarding W-4’s and taxes.

What’s Wrong with the Big Companies?

Big payroll companies may look great online with fancy websites, but the scary part comes along with digging into past customer reviews. Their pretty facade seems to disappear.

Many big payroll companies talk a lot about values that aren’t put into practice. They aren’t quick with customer support, seem to be unconcerned with most issues, and offer very vague advice. 

Because you own a small business and deal with employees on a much more intimate level, you want to avoid everything about the big payroll companies. Your employees trust you to find the option that’s best for them.

What Is the Best Payroll Option?

As stated above, there are a few things you need to look for when choosing the best small business payroll option. The payroll company needs to care about the employers they work with, allow easy communication, and offer clear, quick support.

That’s why Next Generation Payroll is an amazing option for you and your small business! This company offers small business support and more.

You won’t have to worry about filing all taxes by yourself, syncing their service to your current accounting software, or not being able to provide your employees with timely support. This payroll company takes care of all of this for you.

All you have to do is know your business and it’s needs. Reach out to Next Generation Payroll with your needs and vision, and they’ll work with you to set up the best system. It almost sounds too good to be true. 

Are you confused about how to take care of reimbursements, deductions, and bonuses? Next Generation can aid you in sorting all of this out in the system so your employees are taken care of. 

Overall, Next Generation will take a load of stress off of your shoulders. It’s not easy being the owner of a small business, and the last thing you want to worry about it messing up someone’s paycheck.

It’s Easy to Learn How to Pay Employees in a Small Business

There’s a long list of items to keep in mind when you become a small business owner. Learning how to pay employees in a small business is one of those items! It sounds daunting, but it can be easy with the right payroll company.

Big payroll companies offer little support to their customers and often don’t take the time to offer thought-out, personal solutions. You need a payroll company that will answer all questions in a timely manner with clear instructions and care. This is why you should look into Next Generation Payroll.

For more help with your business, marketing, HR management, and payroll, check out our site and contact us.  

Leave a Reply